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Multi-Currency Billing

What is Multi-Currency Billing?

Multi-Currency Billing in TMS.ai lets you quote, invoice, and get paid in multiple currencies without manual conversion calculations or separate systems for cross-border shipments. The platform supports billing in US dollars, Canadian dollars, and other major currencies, making it simple to work with international customers and carriers. When you create a quote or invoice for a cross-border load, you select the currency and TMS.ai handles all the formatting, tax calculations, and accounting exports correctly for that currency.

This eliminates the spreadsheet math and currency conversion errors that slow down international operations. Your invoices display the correct currency symbols, follow local tax requirements, and export cleanly to accounting systems that support multi-currency transactions.

How Multi-Currency Billing works:

  1. Enable multi-currency functionality in the Settings module. Navigate to the currency settings and select your default currency (the currency your company primarily operates in). This becomes the baseline for all financial reporting.
  2. Add supported currencies to your account by selecting from the expanded currency list. TMS.ai supports USD, CAD, and other major currencies. These currencies become available when creating quotes, invoices, paystubs, or bills.
  3. Set currency on customer records by editing each customer profile and specifying their preferred billing currency. When you create orders for this customer, the system automatically uses their designated currency for all financial transactions.
  4. Create currency-specific quotes and orders by selecting the appropriate currency when building a quote. The system displays all rates, accessorials, and totals in the selected currency throughout the order lifecycle.
  5. Generate invoices in the customer's currency automatically. When you create an invoice for an order, TMS.ai uses the currency specified on that order. Orders for the same customer must be in the same currency to combine them into a consolidated invoice.
  6. Handle tax calculations correctly for each currency. The platform applies appropriate tax rates (GST for Canada, for example) based on the currency and customer location, ensuring compliance with local tax requirements.
  7. Export to multi-currency accounting systems like QuickBooks Online with multi-currency enabled. Before exporting, ensure your accounting system has multi-currency functionality turned on so invoices sync correctly without currency mismatch errors.

What it means for you:

Multi-currency billing opens up international markets without forcing your team to become currency experts. Your dispatch and billing teams work in TMS.ai the same way regardless of whether they're handling a domestic US shipment or a cross-border load to Canada. The system automatically formats everything correctly, so customers receive professional invoices in their local currency rather than confusing converted amounts.

This capability reduces billing errors that cause payment delays. When invoices match the currency your customer expects and their accounting system uses, payments process faster without questions or conversion disputes. Your accounting team saves time because currency data exports cleanly to QuickBooks or other accounting systems rather than requiring manual journal entries or corrections. The result is smoother international operations, fewer billing questions from customers, and faster payment cycles on cross-border freight.